Website Resources

eReserve has provided some recommendations below to assist Academic staff who are required to enter Reading Requests via the Learning Management System interface for a Reading List in eReserve Plus. This guide originates from the University of Melbourne and uses the following references to provide recommendations:

S = Means the system requires data entry in this format
R = Recommends your Institution apply its own local information policies

General Hints

All fields should be completed using ‘Sentence Case’. Capitalise the first word of sentences and all proper nouns^R
Enter DK - for Don’t know
It is best to check whether the item is already in the eReserve Repository before you create a new Reading so as to avoid duplicate Reading records being created
What is a website reading?
- A website reading type is best used for content on a webpage or a blog
- It isn’t a Podcast or an online video - you should use the Sound and Visual reading types for those
- It isn’t a journal or a book or even a report which you have a URL for - you should use the Book or Journal reading types for those resources

Details (Top right of screen)

Field Name	Description	Type	Suggested Value
Reading Importance	Select one of: Required: means Students will see the Reading flagged as ‘Required’. Recommended: means Students will see the Reading flagged as ‘Recommended’.	Selection	Required or Recommended^S

Source Document (Left of screen)

Field Name	Description	Type	Suggested Value
Website Title	This is a title for the website or part. Enter the title of the website or part which is often identified from the URL.	Text	Sentence case text^R Copy carefully what is in the text in terms of ands/ampersands and any punctuation or spelling (e.g. color vs colour)
Publisher	Enter the name of organisation, group or sponsor of the website. This can often found in the webpage footer.	Text	e.g. Australian Broadcasting Corporation^R If unknown: Type n.p. (which means no publisher for some Citation Styles)^R An alternative policy may be to add the domain name of the website if there isn’t any publisher name - the domain is afterall where the content has been published and makes the citation look better.^R

Reading (Right of screen)

Field Name	Description	Type	Suggested Value
Reading Title	This is a title of the website or part.	Text	Sentence case text^R Copy carefully what is in the text in terms of ands/ampersands and any punctuation or spelling (e.g. color vs colour).
Author(s)	Use the individual or organisation names.	Text	People: Author names to be entered in a string, separated by commas with surname preceeding first name^S Do not use ‘&’, ‘and’ or ‘et al’ in the author field, these will be added based on citation style chosen^S Do use a ‘.’ between initials - e.g. B.J^S Examples include: Lacey, Michelle, Leese, James Lacey, M.G., Leese, J Lacey, Michelle G., Leese, James Lacey, M.G., Leese, J., Hellawell, S., Patterson, K., Harrison, M Organisation: Name of organisation, department or group separated by commas and end with a comma^R e.g. Quality Improvement Agency, Association for Learning Technology, If no author: Anon. or Unknown^R

Field Name	Description	Type	Suggested Value
Kind	File: PDF, JPEG or screenshot/snapshot or other file type to be uploaded Link: The URL for the website or webpage. Always test the link. Locate: Select if you need Library Staff to scan a copy and the Reading Request will be forwarded to them to complete.	Picklist	Select the relevant Kind of reading^S File: The filename you use will be automatically added to eReserve and a prefix of the Course Code is added automatically. Your Institution may have its own file naming convention. For example, First author surname+underscore+First word of the reading title OR AuthorSurname+underscore+Year It’s best to avoid using the name of your course or paper in the filename as the file may be re-used across multiple courses in eReserve. URLs: Copy and paste the full URL e.g. http://www.example.com.au

Field Name	Description	Type	Suggested Value
Pages	For paginated items enter the number of pages in ascending order. For non paginated items enter the word count. N/A: Pagination is not applicable for this reading Unknown: Pagination for the source material is unknown Paginated: The source material is a website and the pages are PDF copies. Enter the number of pages. Unacceptable page formats: e.g. 300-41, i-35, 54-48 Not Paginated: The source material is text and is excerpt (e.g. two paragraphs) or has no page numbers. You can use browser plug-in tools to obtain a Word Count on a webpage. Graphic: The source material is image (e.g. photo, chart, diagram, etc) and is not textual	Text/Numbers	For a website link use ‘N/A’ or ‘unknown’ Paginated: e.g. i, iii, vii-xii, 1, 6-10, AA3-5, S300-S400^S Non-paginated will need a word count: e.g. 5000^S
Source URL of file and date accessed (For file based readings only)	This is a useful piece of information if you’re trying to track down where a reading came from later on, so good practice. In NZ: there is a legal requirement if copying a file from the web - to record the source URL and the date it is was accessed/retrieved.	Text Date	e.g. http://ezproxy.com.au e.g. 28/09/2019

Field Name	Description	Type	Suggested Value
Date Issued	This is the date the website/webpage was Published and is usually the date found at the bottom of the website or webpage - ‘Last Updated’, or the date of the article on the website.	Local date format OR Unknown	e.g. 27/07/2019^S If no Date is available select ‘Unknown’
Date Accessed	This is the date the website/webpage was Accessed or Retrieved by the User	Local date format	Defaults to today’s date e.g. 27/07/2019