NZ Audit Report

Introduction

To build the report data is collected from a number of different sources in eReserve Plus. Rules for the report are described below, followed by a number of diagnostic columns to assist Copyright Officers with quality assurance of the data.

The report can be run from eReserve Plus and a zip file will be sent to the logged-in user’s email address.

1. Clicking on Report Only will send just the CSV file;
2. Clicking on Report Archive will send the CSV file plus the PDF files for records which have missing metadata.

The following time periods can be selected:

1. Now - pre-selects all readings available to Students now
2. In the future - pre-selects all readings scheduled to be communicated on future Reading Lists
3. Over a specific period - Select a Start and End Date to select all readings copied/communicated between the selected dates

Rules for report

Following are the rules for each field. This is intended as a reference for Copyright Officers to understand the underlying business rules for each column in the report.

Publisher

if the schedule references a detailed reading in eReserve then
    if the reading has a Publisher Name then
        eReserve will use that Publisher Name
    otherwise
        eReserve will respond with DK (Don't Know)

Place

if the schedule references a detailed reading in eReserve then
    if the reading has a Place then
        eReserve will use that Place
    otherwise
        eReserve will respond with an empty field

Book Serial

if the schedule references a detailed reading in eReserve then
    if the reading has an ISBN/ISSN then
        eReserve will use that ISBN/ISSN
    else if the reading is a file and has a Source URL then
        eReserve will use the Source URL
otherwise
    eReserve will respond with DK (Don't Know)

Major Title

if the schedule references a detailed reading in eReserve then
    if the reading has a Publication Name then
        eReserve will use that Publication Name
    otherwise
        eReserve will respond with DK (Don't Know)

Minor Title

if the schedule references a detailed reading in eReserve then
    if the reading has a Reading Title then
        eReserve will use that Reading Title
    otherwise
        eReserve will respond with DK (Don't Know)
else if the schedule only has basic details (i.e. it's incomplete) then
    eReserve will respond with the provided title in the schedule

Volume

if the schedule references a detailed reading in eReserve then
    if a reading has a Volume then
        eReserve will use that Volume
    otherwise
        eReserve will respond with an empty field

Issue

if the schedule references a detailed reading in eReserve then
    if a reading has an Issue recorded then
        eReserve will use that Issue
    otherwise
        eReserve will respond with an empty field

Edition

if the schedule references a detailed reading in eReserve then
    if a reading has an Edition recorded then
        eReserve will use that Edition
    otherwise
        eReserve will respond with an empty field

Year

if the schedule references a detailed reading in eReserve then
    if a reading has a Year recorded then
        eReserve will use that Year
    otherwise
        eReserve will respond with an empty field

Author(s) / Creator(s) of Work

if the schedule references a detailed reading in eReserve then
    if the reading has Authors recorded then
        eReserve will use those Authors
    otherwise
        eReserve will respond with DK (Don't Know)

Pagination

if the schedule references a detailed reading in eReserve then
    if the Count Type is Paginated then
        eReserve will provide the recorded page numbers
    otherwise
        eReserve will respond with an empty field

Pages

if the schedule references a detailed reading in eReserve then
    if the Count Type is Paginated then
        eReserve will calculate the number of pages utilised
    otherwise
        eReserve will respond with an emtpy field

Source Document Title Pages

if the schedule reference a Source Document in eReserve then
    if the Count Type is Paginated then
        eReserve will provide the recorded total page numbers
    otherwise
        eReserve will repsond with an empty field

Count Type

if the schedule references a detailed reading in eReserve then
    eReserve will provide the type of count recorded for the reading 
    (i.e. G (Graphic Only), W (Not Paginated) or P (Paginated))
else
    eReserve will respond with an empty field  

Copies
Manually updated by Copyright Officers with Enrolled Student Count from the Student Management System

Major Material Type
eReserve will respond with the selected Source Document genre

Minor Material Type
eReserve will respond with the selected Reading genre

School Code
eReserve will respond with the School name for the Course that the reading is being made available for

Course Code
eReserve will respond with the Course Code that the reading is being made availble for

Start of Communication

if the reading is available during the sampling period and 
it has been made available online or sent via email then
    eReserve will respond with the Start Date of the 
    availability of the reading
otherwise
    eReserve will respond with an empty field  

End of Communication

if the reading is available during the sampling period and 
it has been made available online or sent via email then
    if the reading has been sent by email then
        eReserve will respond with 'Email'
    else if the reading has an the End Date and that date 
    falls in the sampling period then
        eReserve will respond with End Date of the 
        availability of the reading
otherwise
    eReserve will respond with an empty field

Diagnostics

The following fields may be useful to Copyright Officers when requesting eReserve support or providing additional analytics to the Management Team

Scheduling ID
Identifier which can be used for reference when requesting eReserve support on the Request Schedule

Reading ID
Identifier which can be used for reference when requesting eReserve support on the Reading in the repository

Reading List ID
Identifier which can be used for reference when requesting eReserve support on the Reading List information

Reading List Item ID
Identifier which can be used for reference when requesting eReserve support on the Reading List item

Reading List Creation
Date that the Reading List was created

Reading List Last Updated
Date that the Reading List was last updated

Reading List Name
The name of the Reading List on which the Reading was communicated / copied

Student Count
The unique number of students who accessed the Reading between the ‘Start of Communication’ and ‘End of Communication’ dates. Unique can only be calculated by the authentication method of the Learning Management System. If the same Student accesses from two different Learning Management Systems then the report will recognise the count as ‘2’.

Student Access
The total number of accesses by students between the Reading ‘Start of Communication’ and ‘End of Communication’ dates. Each time a student downloads or views a reading on a Reading List.

Schedule Updated At

The last updated date for the scheduled communication record

Request Updated At

The last updated date for the request record associated with the scheduled communication record