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Visual Resources

eReserve has provided some recommendations below to assist staff who are required to enter Reading Requests via the Admin interface, mimicking Academic Users. This guide originates from eReserve and uses the following references to provide recommendations:

S = Means the system requires data entry in this format
R = Recommends your institution apply its own local information policies

Use this form for:

  1. Broadcast: a broadcast program for television
  2. Broadcast Excerpt: an excerpt from a broadcast television program
  3. Document: a document containing images, figures or maps
  4. Motion Picture: a film or telemovie
  5. Motion Picture Excerpt: an excerpt from a file or telemovie
  6. Figure: a figure from a document
  7. Graphic: a graphic image
  8. Map: a map

General Hints

  • All fields should be completed using 'Sentence Case'. Capitalise the first word of sentences and all proper nounsR
  • Enter DK - for Don't Know
  • eReserve Plus provides progressive download of media
  • Consider the file size and type you choose to upload to eReserve Plus - end users may not have the capacity to download large files. With file-based visual readings, please give consideration to the quality of the file which will impace size, for example, resolution, colour vs b&w
  • It is best to check whether the item is already in the eReserve Repository before you create a new Reading so as to avoid duplicate Reading records being created.

Details (Top right of screen)

Field NameDescriptionTypeSuggested Value
Communication KindThe licence you select from the dropdown list will depend on the jurisdiction you are in. The list will default to Audio/Visual Resource Statutory Licence in Australia.PicklistSpeak to your Copyright Officer if you are unsure what Licence to selectR
Required ImportanceSelect one of:

Yes: means Students will see the Reading flagged as 'Required'

No: means Students will see the Reading flagged as 'Optional'.		SelectionYes or NoS

Source Document (Left of screen)

Field NameDescriptionTypeSuggested Value
Visual TitleEnter a title for the source visual item. It should describe the common name for the source publication. The following source document genres are managed in Readings Management in the Admin interface:

Broadcast: Enter the title of the series or show

Document: Enter the title of the document series

Motion Picture: Enter the title of the film or movie		TextSentence case textR

Copy carefully what is in the text in terms of ands/ampersands and any punctuation or spelling (e.g. color vs colour).
Year PublishedEnter the year the publication was made available as noted on the item
OR
enter the Copyright year whichever is available.		Texte.g. 2001, c2001, 2000-1, 2000-2001S

Reading (Right of screen)

Field Name Description Type Suggested Value
Reading Title This is the title for the Visual resource.

Advice for where to find the title:

Broadcast Excerpt: Enter the title of the whole broadcast, the broadcast excerpt such as the piece or clip name

Figure: Enter the title which may be recorded as a caption on or under the figure

Graphic: Enter the title which may be recorded as a caption on or under the graphic

Map: Enter the title which will usually be at the top of the map or repeated in the legend

Motion Picture Excerpt: Enter a title for the whole film, part or excerpt		 Text Sentence case textR

Copy carefully what is in the text in terms of ands/ampersands and any punctuation or spelling (e.g. color vs colour).

Punctuation Rules in the Anglo American Cataloguing Rules (AACR2) can be applied.
Genre The genres for Visual readings are:

Broadcast Excerpt: An excerpt from a broadcast television program

Figure: A figure from a document

Graphic: A graphic image

Map: A map

Motion Picture Excerpt: An excerpt from a film or telemovie		 Picklist Select the relevant Visual resource type from the listS
Field Name Description Type Suggested Value
Media
(Optional)		 You can optionally store the type of file for the reading:
    - Digital image file
    - Digital video file
    - DVD
    - Streaming video
    - Unknown
    - Video Tape		 Picklist Select the relevant media type from the listS
Kind File: MPEG, MOV etc to be uploaded

Link: The URL for the online version of the visual resource (or an ezproxy link where available). By selecting Link the Communication Kind on the Reading Request will automatically be communicated as ‘External Link’.

Locate: Use this flag to request the library to find or purchase the resource on your behalf. Use the Notes to Library field to explain your requirements.		 Picklist Select the relevant Kind of readingS

File: The filename you use will be automatically added to eReserve and a prefix of the Course Code is added.

Your Institution may have its own file naming convention. For example, First author surname+underscore+First word of the reading title OR AuthorSurname+underscore+Year

It’s best to avoid using the name of your course or paper in the filename as the file may be re-used across multiple courses in eReserve.

URLs: Copy and paste the full URL e.g. http://www.example.com.au
Director
(Optional)		 The Director field is often needed for Citations for Motion Pictures. Text Names to be entered in a string, separated by commas with surname preceding first nameR

If non-standard characters form part of a name e.g. Swedish Ö, then it is best to enter it as a Standard O if the citation is not rendering.

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