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Swap a Link based reading to a File Based Reading (or vice versa)

1. Visit the Reading List that has the Resource you would like to change;

A Link-based resource that is to be updated
Figure 1: This is a Link based Resource - we will be changing it to a File based Resource

2. Select Edit on the Reading Request you wish to edit;

The Resource Edit button is available on the right side of the resource, after the hide/unhide icon.
Figure 2: Edit the Selected Resource

3. Select the Change Button;

IThe Change Resource icon can be selected, available under the Reading section when editing an active resource.
Figure 3: Select the Change Resource Icon

4. Select whether you want to change the Reading Resource to a Link or File;

IThe New Kind options, File and Link, are available for selection.
Figure 4: Select the Kind for the Request

5. Add the Link or File depending on what was selected with the Reason for Change and Source URL of file if applicable;

A file has been selected and the Reason for Change field has been populated to provide context
Figure 5: Add File (Source URL of File if applicable) or a Link with a Reason for Change

6. Click Update;

The update button is highlighted on the top right of the Request Edit page
Figure 6: Updating with new resource details

7. If the change is for a Link (ie. a File to Link change) then you can return to the Reading List and see that the resource has been changed to a link;

OR

If the change is for a File (ie. a Link to File change) then the Reading Request on the Reading List will display a Change Request Icon and will go into the queue to be reviewed by Library Staff; 

The Change Request icon indicates a review by library staff is required
Figure 7: Reading displayed on Reading List

8. Once Library Staff review the request to change the resource, they will review the Reason for Change and the File. If they approve the change, then the Librarian can click on Approve to update the resource on the Reading List. If the change is not approved, the Librarian can Remove the requested change;

In the Requests page, the resource is displayed in the Unprocessed with the Change request icon visible
Figure 8: Request Management view of Unprocessed Queue

TIP: Before approval, we recommend Librarians review the reading metadata, in particular Organisation/Publisher as they are required for file-based readings

The link or file change can be reviewed in the request, with the option to approve available on the bottom right of the page.
Figure 9: Librarian reviewing resource change request
The file is now available for download on the request
Figure 10: Reading List with changes approved

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